Job Title: Receptionist & Office Administrator
Location: Tororo District, Eastern Uganda
Department: Administration & Operations
Reports To: Executive Director / Programs Manager
Employment Type: Full-time
Application Deadline: 29th January 2026
About Tekere Girl Child Empowerment (TEGEM)
Tekere Girl Child Empowerment (TEGEM) is a community-based non-governmental organization operating in Eastern Uganda, committed to advancing the rights, wellbeing, and socio-economic empowerment of girls and young women. TEGEM works across areas including education, sexual and reproductive health and rights, psychosocial support, self-care, and community development. The organization is guided by values of integrity, accountability, professionalism, gender equity, and community impact.
Job Summary
We are seeking a highly competent, organized, and proactive Receptionist & Office Administrator to manage front-office operations and provide comprehensive administrative support at our Head Office in Tororo. This role is central to the daily functioning of the organization and requires a candidate with strong administrative judgment, excellent communication skills, and the ability to manage multiple responsibilities with minimal supervision.
Key Responsibilities
The Receptionist & Office Administrator will:
- Serve as the first point of contact for all visitors, partners, and callers, ensuring a professional and welcoming office environment
- Manage incoming and outgoing correspondence (emails, letters, phone calls) and maintain accurate filing systems (physical and electronic)
- Coordinate office schedules, meetings, appointments, and logistics, including preparation of meeting minutes and follow-ups
- Maintain office supplies, equipment, and assets, ensuring efficient procurement and inventory control
- Support basic finance and compliance tasks such as payment requisitions, staff attendance records, and documentation for audits
- Assist program and management staff with administrative reporting, documentation, and data entry as required
- Ensure confidentiality, data protection, and adherence to organizational policies and donor requirements
- Perform any other administrative duties as assigned in line with organizational needs
Required Qualifications and Skills
- Minimum of a Diploma in Office Administration, Secretarial Studies, Business Administration, or a related field
- At least 3 years of proven experience in a similar receptionist or office administration role, preferably within an NGO or donor-funded environment
- High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and basic office IT systems
- Strong written and verbal communication skills in English; knowledge of local languages spoken in Tororo is an added advantage
- Demonstrated ability to multitask, prioritize workload, and work under minimal supervision
- Excellent interpersonal skills, professional demeanor, and strong attention to detail
Desired Attributes
- Prior experience working with community-based organizations or development partners
- Strong organizational ethics, reliability, and discretion in handling sensitive information
- Ability to work in a fast-paced environment and adapt to changing priorities
- Commitment to TEGEM’s mission and sensitivity to gender and youth-focused programming
What We Offer
- Competitive salary commensurate with experience
- Opportunities for professional growth and skills development
- A supportive, inclusive, and mission-driven work environment
- Opportunity to contribute meaningfully to community transformation and girl-child empowerment
How to Apply
Interested candidates should submit the following documents:
- Updated CV/Resume
- Cover letter clearly demonstrating suitability for the role
- Copies of relevant academic and professional certificates
- Contact details of at least two referees
Send applications to info@tekeregirlchildempowerment.org with the subject line:
“Application for Receptionist & Office Administrator”
Only shortlisted candidates will be contacted.
Tekere Girl Child Empowerment (TEGEM) is an equal opportunity employer and encourages applications from all qualified individuals, particularly women and candidates from Eastern Uganda.
